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Wysłany: Śro 21:44, 21 Sie 2013 Temat postu: moncler pas cher How to Deal With Written Complain |
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Organization should have a good "complaints policy" [link widoczny dla zalogowanych] to recover its customer's confidence. It should accept complaints from customers as gift and should be processed effectively and immediately. With effective processing of [link widoczny dla zalogowanych] complaint, [link widoczny dla zalogowanych] a negative situation can be [link widoczny dla zalogowanych] turned into positive one.
Customer complaint could be a verbal or a written complaint. In case of written complaint, organization should have a policy that employee should send a prompt reply within two [link widoczny dla zalogowanych] days and satisfactory reply within two weeks of receiving the complaint from the customer.
When you receive a written [link widoczny dla zalogowanych] compliant, you should send [link widoczny dla zalogowanych] a personal letter to the customer, containing points such as thank you for the complaint, the customer is important to you [link widoczny dla zalogowanych] and your business or organization, why the complain is appreciated, an apology, assurance of satisfactory action and a time frame by which customer will get suitable or satisfactory reply.
Your [link widoczny dla zalogowanych] reply should look like a personal letter to customer, so avoid standard letters.
Write a letter, which [link widoczny dla zalogowanych] is easy to read and understand, avoiding excessive use of technical terms & terminologies.
A prompt reply can help you to gain customer's confidence and trust to some extent. However, if you want customer to remain with the organization [link widoczny dla zalogowanych] and should not shift to your competitor brands, you should send a satisfactory reply within two weeks.
Agree with the customer & admit that he is right. Avoid use of sentences such as, we rarely receive such kind of complaints or you have started using the product without reading the instructions.
Always proofread your [link widoczny dla zalogowanych] letters before sending it. You can use business writing software program with text enrichment feature for proofreading. Text [link widoczny dla zalogowanych] enrichment enhances [link widoczny dla zalogowanych] the simple sentence into more professional and sophisticated one
Try to exceed customer's expectations. A complaining customer can become a loyal customer with better than expected treatment. So, try to give the customer a bit more than his expectation or demand, if reasonable. However, if customer demands and [link widoczny dla zalogowanych] expectations are unreasonable, refuse them, but without showing any anger or bitterness.
Follow up with your customers to make sure that he is satisfied.
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